Applying for dormitory space – academic year 2024/2025

18 07 2024

[Who can apply for a place in a UW dormitory?]

All UW student and doctoral student has the right to apply for a place for themselves, as well as for their children and spouse or partner.

The place is granted for the period until 9 July 2025, with the possibility of early check-out or extension of accommodation for the summer holidays of 2025.

[Application deadlines]

Two rounds of application and processing have been scheduled:

• Round I for current doctoral students who have not extended their accommodation – applications will be available from 17 June – 8 July 2024,
• Round II for those admitted to the doctoral school in 2024/2025 – applications will be available from 26 August – 2 September 2024.

[How to apply]

Step 1: Log in to USOSweb UW – usosweb.uw.edu.pl (please use USOSweb central, not departmental installations). Report the inability to log in to the dean’s office/secretariat of your major.
Step 2: Select the “Common Section” tab, and then “Applications”.
Step 3: In the list of available applications, select “Application for dormitory for academic year 2024/2025” and then “Start filling”.
Step 4: Select one of the available fields:

Unit Places: University of Warsaw (for all students),
Unit Places: The Office for Persons with Disabilities (BON) for those with a disability or chronic illness, or
Unit Places: Office for Material Assistance (for doctoral students).

Step 5: Select those criteria that apply to you. Some of them require you to add a supporting document – see the table above for information on which document to add.
Step 6: Rank the dorms in order from the one you would most like to live in to the one you would least like to live in. Moving the boxes may be impossible or difficult on touch screens.
Step 7: This is almost the end. At this stage, approve the application by selecting Next: Sign and submit electronically.
Step 8: Enter the authorization code, which will be used to approve your application. At the top of the screen you will see what email the code was sent to. Sometimes the email with the code goes to Spam or you have to wait a few minutes for it.
Step 9: After entering the code, an annotation “Delivered” should appear next to your application, which means that the application has reached us and will be verified. The absence of this annotation means that it has not been successfully delivered. The status of the application will change over time, and you will be notified each time by an email sent from the system.

Important:

• until the application is finally approved, you can go back to earlier fields and modify them;
• you can save the application at any stage and return to edit it later;
• you can submit a maximum of 1 application.

More informations: [LINK]