I year 2024/25 – first formalities

20 09 2024

Dear Doctoral Students,
we welcome you among the doctoral students of the Doctoral School of Humanities (SDNH)

Below you will find the information you need at the beginning of your education at SDNH.

The inauguration of the Academic Year 2024/2025 at the University of Warsaw Doctoral Schools will take place on October 3 at 4.00 pm – more information [LINK]

Information meeting (online – ZOOM) on October 4, 2024 at 12.00. You will receive the link by e-mail the day before the meeting.

The oath

According to the School’s Regulations, you acquire your rights as a doctoral student when you take the following oath:

“I solemnly swear that I will persistently pursue the acquisition of knowledge and the development of my personality, that I will respect academic laws and customs, and that I will take care of the dignity and honour of a doctoral student at the University of Warsaw with my entire conduct”.

According to the decision of the Director of SDNH, prof. Moniki Rekowskiej, the date for taking the oath is 1 October 2024. Taking the oath must be confirmed in the USOSweb system (screen available after logging in) between 1 and 31 October 2024. In the event of failure to take the oath the doctoral student may be removed from the list of doctoral students.

Doctoral Students’ ID CARDS

We are making every effort to make your Doctoral Students’ ID cards ready for collection as soon as possible. The ID cards for all the new students and doctoral students are being printed now, therefore it takes some time to finalize the process.

All persons who have submitted their documents by September 11 are invited to collect ID cards from September 24, 2024. Enrolment via the calendar applies.

Medical Examination

In accordance with the Minister of Health Regulation (Official Journal of Laws of 2019, item 1651) doctoral students of the doctoral schools shall undergo periodic medical examination.

For that purpose you should:

Collect the referral for medical examination at the Doctoral School Secretary’s Office Please make an appointment with the School Secretariat via the calendar [LINK] from September 24, 2024
If necessary, make an appointment with your supervisor in order to obtain the list of factors
harmful to your health on your referral.
Schedule a visit at Centermed (a health centre) (referral is valid for one month from the date of issue, which means that you have to come to the clinic with the referral during this time to book an appointment).
Submit a certificate issued by a Centermed doctor to the Doctoral School Secretary’s Office (or send a scan to phd.nh@uw.edu.pl).

ORCID

As a doctoral student you need to have an Open Researcher and Contributor ID (ORCID). ORCID allows you to be identified, e.g. in the case of scientific publications.
Please generate your number at: [LINK]. Please follow the [LINK] for instructions and the declaration form. You must fill out the ORCID declaration form, print it out, sign and submit it by 31.10.2024 to the Doctoral School’s Secretary’s Office.

Email address registered in the domain uw.edu.pl

We kindly ask you to create an email account in the domain uw.edu.pl as soon as possible.
Without such an email address it will not be possible for you to receive the official emails. You may set your account here [LINK]. Doctoral students who already have an address in the @student.uw.edu.pl domain do not have to set a new account. However, if you do wish to possess an acount in the @uw.edu.pl domain you should visit the website: [LINK] . Please send
information about your email address in the UW domain to: phd.nh@uw.edu.pl by 11 October 2024. Any change of email address must be sent to the School Secretariat.

We would like to remind you that according to the UW Rector’s Order No. 279 of 10 December 2020 on electronic mail of the University of Warsaw:

Every employee, doctoral student and student of the University is obliged to possess and use University electronic mail on an ongoing basis, including receiving messages. In matters related to the University’s business where the use of electronic mail is necessary, users are required to use only University electronic mail. Correspondence of an employee, student or doctoral student of the University sent from an electronic address other than the University electronic mail shall be left unacknowledged.

At the same time, we would like to inform you that the e-mail address intended for you to contact the School staff is phd.nh@uw.edu.pl.

Scholarship

The doctoral scholarship amounts to 4242,00 PLN (approximately. 3764 PLN net). It is paid app. on the 17th of each month. The first payment in the new academic year is scheduled for 17 October 2024.

The doctoral scholarship shall be paid upon submission by the doctoral student of a declaration that they do not hold a doctoral degree, together with indication of an individual bank account in PLN to which the doctoral scholarship shall be transferred. You are asked to sign it during your visit to the secretary’s office.

USOS

Once your IRK status is “admitted”, the Doctoral School administration enters your data into the USOS system. If you have not previously been educated at the UW and would like to log in, you should use your PESEL number and password from the IRK system. If you are continuing your education at the UW, you should log in using your previous login details. If you do not have PESEL number you will receive soon an e-mail with your new password and login number. In order to access USOSweb please follow the LINK. If you have problems logging in (need to change your password), please contact the Secretary office.
USOSweb: [LINK].

Courses – I semesterRegistration for 1st semester classes (University Pedagogy) is planned to take place between 26 September, 20:01, and 3 October 2024, 23:59 via the USOS system.

More information was received by email.

Welcome Point

We encourage you to visit the Welcome Point UW website: [LINK].

Information about legalization of stay in Poland: [LINK]